Terms & Conditions
Cycle for MS: Conquer the Tour
Terms & Conditions and Release & Waiver of Liability
For consideration of participation in the Cycle for MS: Conquer the Tour cycling event to be held beginning on 10 June 2025 and ending on 15 June 2025.
TERMS & CONDITIONS
The following terms and conditions have been written to ensure that the MS International Federation (MSIF) can support its fundraisers in the best possible way, whilst raising as much as possible to fund its work. If you have any questions about them, please don’t hesitate to email: kerry.huntington@msif.org
As an event participant fundraising in aid of the MSIF, you agree to the following terms and conditions:
1.0 Securing your place: Once you have completed this registration and paid your entry fee, you have secured a place for Cycle for MS: Conquer the Tour. MSIF reserves the right to revoke places in exceptional circumstances.
1.1 Entry fees: These help to cover MSIF’s costs and are therefore non-refundable.
1.2 Fundraising: Secure 80% of the £2200 fundraising target two weeks prior to departure for Cycle for MS: Conquer the Tour. Secure the final balance within 6 weeks of the event.
1.3 Fundraising: Agree that the money raised cannot be restricted on request. Cycle for MS raises money to support the broad spectrum of MSIF’s programme of work.
1.4 Fitness: You must ensure that you are medically fit to participate in the event. You take part in Cycle for MS: Conquer the Tour at your own risk, MSIF will not be held responsible for injury or illness resulting from your participation.
1.5 Injury: If you are injured in advance of the event and unable to take part, please let MSIF know as soon as possible. We will attempt to fill your place and if we are successful, we will refund your registration fee. Please bear in mind that if you tell us you are withdrawing after the registration deadline (24 January 2025), we will be unable to offer your place to another applicant and therefore cannot refund your registration fee.
1.6 Insurance: You will be responsible for arranging your own travel insurance, ensuring that your policy covers you taking part in a non-competitive cycling event in France.
1.7 Deferrals: If you inform us that you need to withdraw from the event before the registration deadline and wish to defer your place to a future Cycle for MS event, you can roll your place over to the following year, subject to availability. This can only be done once and must be done by the deadline of 24 January in the year of the event.
As a Cycle for MS participant fundraising in aid of MSIF, you can expect the following from us:
1.8 Our support, guidance and expertise to help you succeed in your training and fundraising. This will include but is not limited to, check-in calls, regular meetings with us, our event partner and your fellow riders, training plans, inclusion in a team Whatsapp group.
1.9 Help in creating a personal online fundraising page and strategy using our digital platform, which features on our website. This web page will enable you to promote your challenge and allow people to make contributions that will be automatically credited to your target.
2.0 Access to existing Cycle for MS marketing materials and information.
2.1 A Cycle for MS branded jersey.
You may choose to organise your own fundraising events to achieve your target for Cycle for MS. As an event organiser, you agree to the following:
2.2 Should you take part in a third-party event or organise one yourself to raise funds for MSIF, you make clear in your communications to donors or attendees that it is ‘in aid of’, as opposed to ‘organised by’ MSIF.
2.3 If you are holding an event, you are responsible for any contract negotiations for insurance etc. MSIF is not responsible for these events legally or financially.
2.4 To fully assess the fit between the activity proposed and MSIF. Please be respectful of people affected by MS.
2.5 If you are planning an event or wish to take part in an event for MSIF, you should contact a member of our team first. This is to ensure it is an event we can support; it also helps form a plan on how to support you to make sure the event is successful. Contact the team at: kerry.huntington@msif.org / George.heslop@msif.org or shona.swan@msif.org
2.6 MSIF cannot provide funding, pay for, or reimburse any expenses incurred as a result of a third-party event. This means that the event organiser or participant (whichever is appropriate) must pay all expenses incurred.
2.7 All contracts and permits related to the event must be issued in the name of the organiser and signed by an authorised representative of the organiser. Contracts or permits must not commit MSIF (or its affiliates) to any contractual obligations and the organiser or participant may not sign anything on behalf of MSIF. The same applies to liability and insurance.
If you have chosen to sell items, auction items, or donate proceeds of sales to MSIF, you also agree to the following:
2.8 You must state clearly on the area of sales the amount that will be donated and that it will be donated to MSIF. MSIF cannot promote any items did not list this way.
2.9 MSIF can provide you with support and guidance, therefore you should speak to a member of the fundraising team before going ahead with any sales or auctions.
3.0 Once you have begun your sales, you must keep your contact at MSIF up to date with the amount raised for the charity.
3.1 You should aim to transfer the money as soon as it is in your account, at regular intervals or on an agreed date with the charity. Transfer of money and payment methods must be agreed with the MSIF fundraising team before sales.
3.2 You must keep a record of sales and make this available to MSIF if requested. This will enable us to audit our own accounts.
3.3 MSIF is committed to the principles and practice of equal opportunities, inclusiveness and diversity and all participants will be treated with dignity and respect. MSIF will strive to maintain an atmosphere of physical and emotional safety for everyone associated with Cycle for MS: Conquer the Tour, including but not limited to participants, volunteers and staff.
3.4 As a participant, you agree that you will apply the principles of non-discrimination as expressed on 3.2. regarding your own conduct.
Release & Waiver of liability
3.5 You waive and release MS International Federation (“MSIF”), its members, directors, officers, administrators, representatives and executors, past and present employees, volunteers, agents, supervisors, participants, assigns, all sponsors, their representatives and successors and other persons (collectively, the “Releasees”), from any and all claims, liabilities, or causes of action arising out of an injury to you and from any and all claims, liabilities, or causes of action arising from your participation or attendance in this event.
3.6 Inherent and Potential Risks: You understand that Cycle for MS: Conquer the Tour involves strenuous physical activity involving cycling long distances over the course of several days. You understand that physical activity, by its very nature, carries with it certain inherent risks. You assume all risks associated with participating in Cycle for MS: Conquer the Tour relating to the risk of strenuous physical activity associated with cycling long distances over the course of several days, collisions with other participants, vehicles, and pedestrians, or falling. You acknowledge that you may incur minor injuries, major injuries, and catastrophic injuries including paralysis and death. You assume all risks from contact with other participants and volunteers, negligent or wanton acts of other participants and volunteers, any defects of conditions of road surfaces (including uneven or wet road surfaces or gravel on the road surface), failure of other participants, vehicles, and non-participants to observe traffic signals or laws, and the effects of weather including high heat, thunderstorms, lightning, precipitation, cold temperatures, high winds, and/or humidity.
3.7 You understand that the published route is subject to change as there may be unforeseen road closures and you acknowledge that MSIF and its representatives may pause, edit or suspend cycling due to extreme weather conditions.
3.8 You assume all risks associated with consuming any food or drink available at the event. You are solely responsible for any adverse health effects from food or beverage consumption, regardless of any allergy, known or unknown, that you may have.
3.9 You acknowledge that your participation in Cycle for MS: Conquer the Tour involves overnight stays and time not spent cycling where you are still attending the Cycle for MS: Conquer the Tour event. You assume all risk for any and all activities in addition to cycling that you engage in throughout the Cycle for MS: Conquer the Tour event, including your safety from the beginning of Cycle for MS: Conquer the Tour to the conclusion of the event.
4.0 You agree to dress yourself appropriately as to mitigate risk of physical injury to yourself including, but not limited to: wearing shoes appropriate for strenuous physical activity involved in Cycle for MS: Conquer the Tour, wearing a cycling helmet at all times when cycling and dressing appropriately for the weather.
4.1 You agree that the Releasees are not responsible for any personal items or property lost or stolen before, during, or after Cycle for MS: Conquer the Tour.
4.2 Medical Evaluation: You attest that you are medically and physically able to participate in Cycle for MS: Conquer the Tour. If you experience any doubt as to your ability to successfully and safely participate in and/or complete Cycle for MS: Conquer the Tour, you take full responsibility for consulting a doctor/physician. You attest that, if you are pregnant, disabled in any way, or have recently suffered an illness, injury, or impairment, you should have or did consult a physician prior to participating in Cycle for MS: Conquer the Tour.
4.3 You consent to emergency medical care and transportation, the costs of which you are liable for, in the event of injury to me as medical professionals may deem appropriate. This Release extends to any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency, including, but not limited to, negligent emergency rescue operations.
4.4 Voluntary Participation: You are fully aware of the risks connected with participation in Cycle for MS: Conquer the Tour, whether specifically listed in this Release or not, and you voluntarily elect to participate in Cycle for MS: Conquer the Tour knowing that this participation involves these risks. You understand that your participation in Cycle for MS: Conquer the Tour accompanies a minimum fundraising obligation for the benefit of MSIF.
Assumption of Risk, Waiver of Liability, Release, and Covenant Not To Sue
In consideration for being permitted to participate in Cycle for MS: Conquer the Tour, you voluntarily agree for yourself, your family, heirs, assigns, executors, and administrators to the following:
4.5 TO ASSUME FULL RESPONSIBILITY FOR ANY RISKS OF LOSS, OR PERSONAL INJURY, INCLUDING DEATH that may be sustained by you, or any loss or damage to property owned by you), as a result of participating in Cycle for MS: Conquer the Tour.
4.6 TO RELEASE, WAIVE, HOLD HARMLESS, DISCHARGE, AND COVENANT NOT TO SUE the Releasees from any and all liability, claims, actions, demands, expenses, legal fees, breach of contract actions, breach of statutory duty or other duty of care, warranty, strict liability actions, and causes of action whatsoever, that you might have or may acquire in the future, arising out of or related to any loss, damage, or injury, including death, that may be sustained by you, or to any property belonging to you, while participating in Cycle for MS: Conquer the Tour including, but not limited to, any claim that the act or omission complained of was caused in whole or in part by the negligence or carelessness of the Releasees.
4.7 Acknowledgment and Compliance with Rules: You agree to observe all rules and safety procedures that accompany Cycle for MS: Conquer the Tour and to abide by any decision of an event official relative to your ability to safely participate in the event. You agree to exhibit appropriate behaviour at all times, including but limited to not consuming or being under the influence of alcohol during any stage of the riding and to obey all laws. MSIF and event officials may dismiss you, without refund, should your behaviour endanger the safety of or negatively affect an event, person, facility, or property of any kind.
4.8 Severability: You agree that if any portion of this Release is deemed to be invalid, the remainder of the Release will still be binding and enforceable.
4.9 Photography Release : You hereby grant full permission to MSIF to use, reuse, reproduce, publish, or republish any photographs, motion pictures, recordings, or any other record of your participation in this event, including all MSIF sponsored pre and post event activities, in any medium now known or hereafter developed, alone or in conjunction with other material, without restriction as to changes or alterations, as well as to use your name, voice, likeness, and/or other indicia of identity, for editorial, educational, promotional, advertising, and commercial purposes, including without limitation in connection with the solicitation of contributions and the furtherance of the corporate objectives of MSIF. Further, you relinquish all rights, title, and interest in any and all photographs, motion pictures, recordings, or other records of Cycle for MS: Conquer the Tour you may take or capture to MSIF.
5.0 You acknowledge and represent that you have carefully read, understand and agree to all terms of these Terms & Conditions and Release and Waiver of Liability.
Data Sharing
5.1 You agree that MSIF and its event partners may share personal data they have collected about you, with each other. This will be done strictly for the purposes of the event.
